Accelerator clinics

What is an accelerator clinic?

Thinkdox has identified six key areas where organizations need further training to accelerate their information management programs.

We will provide the training in the form of a private clinic.

We believe that the best way to train key personnel is to provide the methods and best practices in the context of a real world problem that they need to solve.

This intensive one to two day training will not only provide you with a greater understanding of information management but also will provide a detailed guide to solve an existing problem.

Core Accelerator Clinics

Each of these clinics is facilitate by our consulting team. They will bring a mix of practical experience and IT industry analysis to each of the clinic topics. 

 

Each of the clinics can be done independently but we recommend starting with the information managment framework with these two workshops.

Select an appropriate information governance framework

This two day clinic will guide the client through four steps:

Understand the IGRM framework

Identify the goals and needs of the organization

 Define the stakeholders

Plan the next steps

Build an information management strategy (see a sample)

This one day clinic will guide the client through four steps:

Assess current state of information sources

Optimize policy and process

Define required technology to maximize value of information

Develop an action plan

 

Clinic deliverables:

  1. A draft charter that contains is the specific information governance values that your organization has defined or has been defined based on industry best practices
  2. A specific list of action items to start your information governance program.
  3. Customized KPIs based on your current starting point and industry requirements for compliance. These KPIs represent the goals of your information program.
  4. A set of templates and easy to use tools to record and communicate with stakeholders and project members

 

Clinic deliverables:

  1. A draft business case including project risks and opportunities based on your industry as well any specific items that came out of the workshop.
  2. A draft set of retention policies that can be applied across all information sources (e.g. email file shares, ECM).
  3. A high level roadmap for technology adoption based on your current state and the realistic needs of your organization.
  4. A customized set of metrics to evaluate the value of information sources as an asset.

Once the information governance and management framework has been defined, plan for how information will be created and communicated.

Select the right productivity platform based on your information management plan (see a sample)

This one day clinic will guide the client through four steps

Define Current State of Productivity

Identify the Business Needs

 Evaluate the benefits of a single platform

Plan the next steps

:

 

Move to paperless processes through user journey mapping

This one day clinic will guide the client through four steps

Define the goals of automation

Identify the key process participants

 Evaluate how users currently work

Design user journeys based on business requirements

 

 

 

Clinic deliverables (see a sample):

  1. A recommendation on which productivity suite, on-premise, Office 365 or Google Apps is most appropriate for your organization
  2. Draft project plan for moving, communicating and integrating the productivity suites into the information management strategy. 
  3. A set of risks and mitigation strategies specific to your organization based on workshop feedback and industry requirements.
  4. A list of recommended changes in infrastructure or information management practices that should be considered to ensure success of the productivity recommendations.

 

Clinic deliverables:

  1. A draft project charter that contains the guiding principals that will be used to choose which process should be automated.
  2. A list of likely stakeholders and their potential role within the project.
  3. An understanding of how user experience exercises can be used to build a better process map.
  4. A set of templates and easy to use tools to record the user information and communications.

 

These four clinics form the basic core aspects of information managment that every organization, in every industry should be have planned. 

Additional workshops are available in archiving, assessing content value and implementing disposition and retention schedules. These workshops are highly industry specific, if you are interested contact us by filling out this form and we will contact (if you are a person and not a bot).

contact us

What you are buying:

These clinics go beyond the technology issues and provide best practices on how to overcome the larger, organization issues including user communication, process planning and capacity management.

In short you get a complete guide to improving your organization's information use, handling and storage. 

Each of these clinics includes on-site facilitation plus the templates and documents to move forward after we leave. The cost of the clinic includes a negotiated number of hours of service of phone and email engagements with the facilitator to help you complete the documents where there are gaps to be filled after the workshop ends.